ComplianceHR Updates

As we’ve mentioned before, 2023 is a busy year with many employment law updates. In honor of St. Patrick’s Day, we wanted to remind you of some of the resources available to help you stay up to date, so you don’t feel like you’re leaving it to luck!

ComplianceHR Reference Center and Platform: We continually work with Littler, the world’s largest labor and employment law firm, to make sure our content is as up to date as possible. If you have a question, it’s always best to refer back to the Reference Center (or your saved content smart links) or your ComplianceHR Platform to ensure you are referencing the most current content. As we continue to update the reports on the Reference Center, more topics will include the content smart link feature.

PolicySmart^TM News: In addition to the helpful PolicySmart News page, where you can view, filter, and create calendar reminders for updates that will be going into effect, there is a monthly email that summarizes the updates that have been made on PolicySmart. If you would like more information about this email, please contact us at support@compliancehr.com.

ComplianceHR Webinars: We try to host at least one webinar discussing a current employment topic that may be of interest to you each month. Be sure to watch your inbox for invitations to these free webinars. You can check out our past webinars here.

Littler News & Analysis: We are working to grow the number of topics available to you on ComplianceHR. If you would like to learn more about employment law news for topics we are yet to cover, we encourage you to check out Littler’s News & Analysis page.

As always, if you have any technical or content-related questions, please don’t hesitate to reach out to us at support@compliancehr.com.

Navigator OT is designed to help you understand the risk of classifying an employee as exempt or non-exempt. One of the factors used to determine an employee’s classification is the Duties Test, which examines an employee’s job duties. To make using Navigator OT more efficient for you, we wanted to provide you with some insight regarding the job duty information you will need as you work through the questionnaire.

First, determine the employee’s 3-5 most important job duties:

Los Angeles has adopted “fair workweek” legislation that will go into effect on April 1, 2023. To learn more about this legislation, or other jurisdictions with predictive and fair scheduling regulations, check out our Predictive Scheduling report. This report covers laws aimed at providing more scheduling predictability to hourly workers and can be accessed two ways:

If you’re scratching your head, not sure what password to use to access your ComplianceHR Platform, don’t feel bad - it’s happened to all of us at one point in time or another! We want to share a few pointers that can help you reset your password with more ease when you find yourself in this situation.

Resetting your password
Any user can use the “Forgot Your Password” link on the login page. After clicking the link and entering your email address, you should receive an email with a link that will allow you to reset your password within 15 minutes. Your new password will need to be eight characters long with one capital letter and one special character. For a little added security, feel free to use a password generator.

Don’t receive the password reset email
If you don’t receive the password reset email, be sure to check your spam folder or junk mail filter. If you still don’t find the email, consider whether your account could be set up under a different email address. If the password reset email remains missing, you can reach out to your company’s Platform admin or support@compliancehr.com for assistance.

Locked out of your account
If you have had too many failed login attempts, you will be locked out of your account. If you need to access your account sooner than the lockout period listed on screen, reach out to your company’s Platform admin or support@compliancehr.com to unlock your account and reset your password.

For Platform admins
Platform admins can reset passwords and unlock user accounts. After logging in, click your name on the top right of the screen and select "Configure Platform Users." Then find the user you need to update and click "View/Edit" next to their name. To update the user’s password, choose "Change password." Select a new password that is eight characters long with one capital letter and one special character, or utilize a password generator and select parameters. The password will not update until you hit the “Save” button. Send the login email address and generated password to the user so they can access the system.

If a user is locked out, visit “Configure Platform Users” and click “View/Edit” next to the Platform user’s name. Click on the “Unlock User” link and save. The user will not receive an automated notification when you unlock their account, so be sure to let them know the update has been made.

Additional help
If you need additional help with a password reset or any technical issue, please reach out to us at support@compliancehr.com. 

Navigator IC is designed to help you determine the risk of classifying a worker as an independent contractor. This solution uses a questionnaire to gather information about the engagement, the work, the contractor, and the company’s relationship with the contractor that is then used to complete the risk assessment. We have developed the checklist below to help you, or those you assign a questionnaire to, be prepared to complete the Navigator IC questionnaire. We recommend gathering the following information before beginning the questionnaire.

PolicySmart^TM is a great resource for accessing up-to-date handbook templates for your jurisdiction. You can use the templates in PolicySmart as a starting point and then edit them to fit your organization’s specific details and voice and tone. But, you may be wondering, what happens when it’s time to update my edited version of the handbook? Do I really have to go through the entire editing process from beginning to end again? Following the steps below can help streamline your review and update process.

With the increasing popularity of hybrid and remote work environments, many people have asked if we have a remote work solution to help with employment law questions surrounding hybrid and remote work. Although we don’t offer a remote work solution per se, our solutions can help answer remote work questions. Here are a few common scenarios.

One of my remote employees moved to a new jurisdiction…

Spring is looking like it will be a busy time for regulatory changes this year. But don’t worry - we will be here to help you! Two important items slated for May are the final rule on Employee/Independent Contractor Classification and a Notice of Proposed Rulemaking for the Overtime Rule/White Collar Exemptions. Let’s take a quick look at what these mean.

Employment law is complex enough - we don’t want you to be stuck trying to figure out how to use our solutions! In hopes of simplifying your compliance efforts this year, we wanted to take a few minutes to remind you of a valuable resource available to you: the Knowledge Center.

The Knowledge Center is your one-stop shop to find answers and tips about using our solutions. It includes:

As we mentioned last week, there are a few more new year updates we would like to share with you. To help you stay compliant, our solutions are continually updated to keep up with employment law changes. The only downside: It’s impossible for us to highlight every single update to every single solution. So, we’ve picked the top highlights and would like to remind you that, if time has passed, it’s always best to go back to the solution or check your content smart links.

Navigator OT
When determining the risk of classifying an employee as overtime exempt, a few states have new wage rates to consider. Alaska, California, Colorado, Maine, and Washington have all been updated. If you have older Navigator OT evaluations for any of these states and are wondering if the new rates will affect the final risk report, you can create a copy of the old evaluation and then re-run it to see the outcome with the new rates.

Navigator IC
In Navigator IC, Delaware and Kentucky have updated summaries regarding classifying employees as independent contractors. Check out the solution if you have an employee you’re considering classifying as an independent contractor in these, or any other, states.

PolicySmart^TM
Our handbook supplements have been updated in PolicySmart, so take a look at your states under View Policy Documents to make sure your handbook policies are still compliant. Don’t forget to check out the timeline and updates listed under View Policy News so you can stay up to date with future changes as well.