ComplianceHR Updates

PolicySmart^TM is a great resource for accessing up-to-date handbook templates for your jurisdiction. You can use the templates in PolicySmart as a starting point and then edit them to fit your organization’s specific details and voice and tone. But, you may be wondering, what happens when it’s time to update my edited version of the handbook? Do I really have to go through the entire editing process from beginning to end again? Following the steps below can help streamline your review and update process.

With the increasing popularity of hybrid and remote work environments, many people have asked if we have a remote work solution to help with employment law questions surrounding hybrid and remote work. Although we don’t offer a remote work solution per se, our solutions can help answer remote work questions. Here are a few common scenarios.

One of my remote employees moved to a new jurisdiction…

Spring is looking like it will be a busy time for regulatory changes this year. But don’t worry - we will be here to help you! Two important items slated for May are the final rule on Employee/Independent Contractor Classification and a Notice of Proposed Rulemaking for the Overtime Rule/White Collar Exemptions. Let’s take a quick look at what these mean.

Employment law is complex enough - we don’t want you to be stuck trying to figure out how to use our solutions! In hopes of simplifying your compliance efforts this year, we wanted to take a few minutes to remind you of a valuable resource available to you: the Knowledge Center.

The Knowledge Center is your one-stop shop to find answers and tips about using our solutions. It includes:

As we mentioned last week, there are a few more new year updates we would like to share with you. To help you stay compliant, our solutions are continually updated to keep up with employment law changes. The only downside: It’s impossible for us to highlight every single update to every single solution. So, we’ve picked the top highlights and would like to remind you that, if time has passed, it’s always best to go back to the solution or check your content smart links.

Navigator OT
When determining the risk of classifying an employee as overtime exempt, a few states have new wage rates to consider. Alaska, California, Colorado, Maine, and Washington have all been updated. If you have older Navigator OT evaluations for any of these states and are wondering if the new rates will affect the final risk report, you can create a copy of the old evaluation and then re-run it to see the outcome with the new rates.

Navigator IC
In Navigator IC, Delaware and Kentucky have updated summaries regarding classifying employees as independent contractors. Check out the solution if you have an employee you’re considering classifying as an independent contractor in these, or any other, states.

PolicySmart^TM
Our handbook supplements have been updated in PolicySmart, so take a look at your states under View Policy Documents to make sure your handbook policies are still compliant. Don’t forget to check out the timeline and updates listed under View Policy News so you can stay up to date with future changes as well.

Happy New Year! We hope you had a wonderful holiday season with some time off to relax and enjoy your favorite things. Now, it’s back to work and time to catch up on some of the employment law updates that rolled in with the new year. As we mentioned last month, there were quite a few updates that took effect, so the next two blog posts will be focused on reviewing some of these updates.

Minimum Wage Report
The new year always ushers in new minimum wage rates. Be sure to check out your jurisdictions in our Minimum Wage report to see if there are updates. If you use the Reference Center to access the Minimum Wage report, you will be able to use our new content smart links which allow you to create links that you can save or share.

Navigator Leave Forms
Our Navigator Leave Forms have been updated to include California’s expansion of the definition of “family member” to include a designated person. These changes affected the Request for Leave, Notice of Eligibility, and Designation Notice forms. Navigator Leave forms are accessible through the Navigator Leave card.

Navigator Leave Rapid Reference
If you have questions about permissible reasons for leave and California’s updated family member definition, be sure to check out the Navigator Leave Rapid Reference, accessible through the Reference Center and the Navigator Leave card. This solution also has some additional information about Colorado’s Paid Family and Medical Leave, found under Use of Paid Time Off Benefits.

Paid Sick Leave Report
Check out the Paid Sick Leave report to see updated information on payment of leave for Colorado’s Paid Family and Medical Leave. This is also a great opportunity to check out the new Paid Sick Leave report, accessible through the Navigator Leave card and through the Reference Center, where you will find extra features.

Navigator Onboarding
If you are in Colorado, you are now required to provide notification about the state’s paid family and medical leave program. Our Offer Letter, accessible through Navigator Onboarding, has been updated with verbiage regarding this notification.

Rhode Island’s salary history ban took effect on the first of the year. The job application in Navigator Employ has been updated to reflect this change.

Be sure to check out next week's blog because we will cover a few more of the new 2023 updates.  If you have any questions, please contact support@compliancehr.com.

We are happy to announce that our new Paid Sick Leave report is now available! This report has the same helpful Paid Sick Leave content we discussed a few weeks ago combined with new useful features that let you:

We have some exciting news to share! We know some of you have wished, some have even asked, for an easy way to copy, share, and revisit content on our solutions. You’ve wanted a way to create a link you can reference later without having to go back through the solution from the beginning. Well, that day has come! We now have content smart links!

Handbook. That word can be scary. For some, the thought of the new year and staying ahead of any needed policy changes may be stressful. Others may feel stuck, wondering...

Paid Sick Leave (PSL). Paid Family Medical Leave (PFML). Family and Medical Leave Act (FMLA). Paid Time Off (PTO). What’s the difference? Does it matter? How concerned should I be about these?

We know there are always questions surrounding the topic of leave laws and PSL, but we’re here to help! Our solutions provide you with guidance designed to assist your organization in remaining compliant with this growing area of law. For a brief overview of PFML and FMLA in general, check out Littler’s page “What are some of the key similarities and differences between PFML laws and the FMLA?”

Our Paid Sick Leave Rapid Reference solution provides an overview of the laws within states, counties, and cities that generally require private employers, that are not government contractors, to allow employees to accrue and use PSL and/or PTO. The following issues are included: